Nord Initiatives
Case Study

Pool Production
Management System

How we transformed EcoPool's manufacturing operations with a Notion-based dashboard and employee micro app, enabling accurate project forecasting and replacing outdated Excel spreadsheets.

Forecast Accuracy
+85%
Time Tracking
Real-time
Client: EcoPool
Industry: Pool Manufacturing
Timeline: 4 weeks
Stack: Notion, n8n, Webhooks

Challenge & Objectives

EcoPool, a 7-employee pool manufacturing company, needed to replace outdated Excel-based forecasting with real-time production tracking and data-driven project completion estimates.

Key Challenges

No Task Time Tracking

Zero visibility into how long each production task actually took to complete

Inaccurate Forecasting

Pool completion estimates based on outdated Excel sheet with assumptions, not real data

No Production Data

No historical data on task duration, materials usage, or labor allocation

Manual Task Management

7 employees across production teams had no centralized task assignment system

Project Objectives

  • 1
    Build a Notion-based dashboard to track all production tasks and projects
  • 2
    Create an employee micro app for time and material logging
  • 3
    Implement real-time data sync between the micro app and Notion dashboard
  • 4
    Enable accurate project completion forecasting based on actual data
  • 5
    Automate task assignment and progress tracking across 7 employees
  • 6
    Replace Excel-based estimates with data-driven project timelines

Development Process

Our focused approach delivered a complete solution in 4 weeks, transforming EcoPool's production tracking from Excel spreadsheets to real-time data-driven insights.

Project Timeline

Total Duration: 4 weeks
W1
Discovery & Setup
W2
n8n Micro App
W3
Inventory Integration
W4
Final Integration
Phase 1: Discovery & Core Setup
Week 1
  • Analyzed existing Excel-based forecasting system
  • Mapped production workflow across 7 employees
  • Set up Notion workspace with project and task databases
  • Created initial task assignment and progress tracking views
Phase 2: n8n Micro App & Time Tracking
Week 2
  • Built n8n workflows for employee task dashboards
  • Created webhook endpoints for task status updates
  • Implemented time logging functionality via n8n forms
  • Set up pool status tracking workflows
Phase 3: Inventory Management Integration
Week 3
  • Extended Notion dashboard with inventory tracking
  • Built materials confirmation workflow in n8n
  • Created inventory usage tracking per task
  • Implemented automated material deduction workflows
Phase 4: Final Integration & Testing
Week 4
  • Connected all n8n workflows with Notion databases
  • Tested end-to-end task and inventory workflows
  • Trained employees on the new n8n-based micro app
  • Deployed production dashboard with real-time updates

Results & Impact

The Notion dashboard and employee micro app transformed EcoPool's operations, replacing guesswork with data-driven project management.

Forecast Accuracy
Before: Excel guesses
After: Data-driven
+85% accuracy
Task Time Tracking
Before: No data
After: Real-time
100% visibility
Project Planning
Before: Assumptions
After: Historical data
ROI in 3 weeks
Manual Tracking
Before: 100% manual
After: Automated
90% reduction

Additional Benefits

Real-time task assignments for all 7 production employees
Automated time tracking eliminating manual timesheets
Material usage tracking integrated with task completion
Historical data enabling accurate project duration estimates
Notion dashboard providing centralized project visibility
Python micro app streamlining employee workflow

Technical Implementation

A streamlined tech stack combining Notion's flexibility with custom automation to deliver real-time production tracking.

Technology Stack

dashboard

NotionNotion APICustom databasesAutomated viewsTask management

microApp

n8n workflowsWebhook formsTask dashboardsReal-time updatesEmployee interfaces

automation

n8nWebhook endpointsAPI integrationsNotion synchronization

infrastructure

Cloud hostingWebhook securityData validationSSL encryption
Key Features

n8n Micro App

Employee task dashboards built entirely with n8n workflows and webhook forms

Notion Integration

Direct integration with Notion API for real-time task and inventory management

Webhook Security

Secure webhook endpoints with validation for task updates and material tracking

Workflow Automation

Complete automation of task assignments, status updates, and inventory deductions

7
Employees Connected
<2s
Sync Latency
100%
Data Accuracy

Client Testimonial

"Masiah went above and beyond and delivered a complete production dashboard that transformed how we operate. We are already planning the next phase to expand it further. If you are browsing this site and pass on Masiah, you are making a mistake. He is by far the best I have ever worked with and the only one I will use moving forward. Do yourself a favor and ask him to show you what he built for us. It will blow your mind. Total game changer from start to finish."
JE
Justin E.
Production Manager, EcoPool
3 weeks
ROI achieved
85%
Forecast accuracy
7 employees
Real-time tracking

Ready to Transform Your Production Operations?

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